Things New Faculty Need to Know
This page outlines sources of information to assist the acclimation of entering faculty members.
First Stops for Information:
- UM Web Page
- Policies Directory
- myOleMiss Interface
- Your Chair and Colleagues
Faculty Evaluation Cycle:
The Faculty create an annual Faculty Activity Report (FAR), which is due around April 15. Department chairs evaluate all faculty members on an annual basis; annual evaluations are due the first of May. See Faculty Evaluation interface within myOleMiss (below)
Students enter online evaluations of faculty and courses. This happens the last three weeks of each full semester. The interface is turned off during Finals Week and then opened again until students view their grades. Faculty are able to review the student evaluations for their courses two to three weeks after the end of each regular semester. We are very open about course evaluations.
- Class Information
- Rolls and Grades: This is where you will view and download your course rolls, export course rolls into excel, view student photos, post the textbook assignment for the course, view the “waitlisted” students for your course, enter and view midterm grades, enter and view final grades, view the results of the plagiarism quiz for individuals students in your course, perform grade changes (after they grades are finalized), initiate academic discipline cases, or send an email or text message to students in your course.
One of the first things you should consider doing is downloading your class roll and activating Blackboard for your courses.
- Evaluation of Instruction: This is where you can view the results of your course evaluations.
- Freshmen Absence Based Intervention (FABI) Program: This is a program for entering the absences for students in your course. The absence data is made available to the Academic Support Center, which contacts students after a certain number of absences.
- IT Media: This is how you request IT Media to deliver various types of media equipment to your classroom.
- Send Immediate: This is another way for you to send an email or text message to students in your courses.
- Faculty Activity
- Create/Edit Activities: This is used to enter information about scholarly activities, like publications. The information you enter throughout the year can then be organized into an annual Faculty Activity Report (FAR).
- Build Annual FAR: This enables you to create your annual FAR. In addition to the scholarship information that you have entered, the system will automatically add “system” information, such as your courses taught, committee membership, grants, etc.
- View Reports and Evaluations: This enables you to view current and previous year’s FARs as well as the annual evaluation submitted by your Chair.
- Search Activities: This enables you to do a key word search across the scholarship entered by all UM faculty.
- This interface enables you to search for people and buildings. It also enables you to do key word searches, e.g., to identify other faculty who have specific expertise.
- This is where you can enter your own bio sketch, CV, and photo.
Information about Grading and Interacting with Students:
- We use a plus/minus grading scale (A, A-, B+, B, B-, C+, C, C-, D, and F, along with an Incomplete, I, and other miscellaneous grades). See the Catalog for a description of the grading scale. If an instructor assigns an incomplete, I, the instructor must also enter specific requirements to complete the course, along with a deadline.
- After the drop/withdrawal deadline, a student can only withdraw from a course if there is a verified medical (or related) reason. If a student requests a late withdraw, refer him or her to your Chair or Dean.
- Grades are entered online, via the myOleMiss portal (under Class Info>Rolls and Grades).
- You will be asked to submit a midterm grade, especially for 100-200 level courses.
- There is an absolute deadline for submitting final course grades.
- FERPA and confidentiality: In general, you should only discuss a student’s grades with the student, and not with his or her parents. A student can sign a FERPA release, to allow discussion with parents. This shows up on your class roll.
- Dealing with troubled students: The Student Intervention Team (SIT) is a group that handles students who exhibit behavioral problems. If you have a student who appears troubled, contact firstname.lastname@example.org. If a student is violent, contact the University Police Department at 915-4911.
- Accommodating a student with a disability: If a student has a verified disability (verified by the Office of Student Disability Services), he or she will bring a memo to you from this office, and you must work with the student to provide accommodations in the course. Work with your chair if the accommodations involve extended test time or testing in an isolated location. If the accommodation is more complicated, work with the above office.
- Academic Discipline, Plagiarism, Safe Assign, Etc.: The University takes a strong stance on academic discipline. Freshmen are expected to take an online tutorial on plagiarism and through myOleMiss Class Info you can view whether or not students in your course have taken this tutorial/quiz. Many instructors use the SafeAssign function build within Blackboard to evaluate the likelihood that files turned in by students have been plagiarized. The University’s policy on academic dishonesty is given in the M-Book and faculty are encourage to report cases of academic dishonesty through the myOleMiss Class Info interface.
University Wide Information:
- Policies Directory: This is where all official University Policies can be found. Use either a key word search or the index to find specific policies. A section in the Policy Director called Faculty Positions and Governance is where you will find our policies and procedures related to consulting, sabbatical leaves, grievances, tenure and promotion.
- Online Catalog: Our catalog is a live catalog. That is, if a new course is approved or an academic rule is added, it will appear in the catalog as soon as it is approved (or as soon as it is applicable). The courses, program requirements, and academic rules are used in a Degree Audit process. Information about specific courses may include pre-requisites. Our system enforces pre-requisites during the registration (booking) process.
- The M-Book is a student handbook and includes certain policies, such as that for academic discipline, that are important for faculty.
- Emergency Information: For information on what to do in case of emergencies, please click here.
Important Offices and Services:
- Student Disability Services: This office verifies students who have a disability and provides support services and assists with accommodations, such as providing note taking and special equipment for sight impaired students. This office also has a limited number of isolated rooms for testing.
- Center for Excellence in Teaching and Learning: This office provides faculty development opportunities, including a seminar/luncheon series. The office also implements a number of student retention programs.
- Faculty Technology Development Center, Office of Information Technology, and IT Media: These offices provide a variety of technology-support services for faculty. The FTDC, for example, provides seminars and direct assistance about new instructional technologies. In particular, UM uses Blackboard as its course management system and the FTDC provides assistance to faculty in the use of Blackboard. IT Media will deliver various multi-media equipment items to your classroom, upon request.
- OleMiss Online: OMO assists faculty and students involved in online courses. Faculty who are interested in creating an online course go through a series of sessions with instructional design specialists.
- Academic Support Center: The ASC is primarily an advising center. The ASC advising undecided students and a large number of first year students.
- University Counseling Center: This center provides personal counseling to students.
- Career Center: This center provides information about careers and helps students develop their job search skills.
- Graduate School: Handles the admission and records of graduate students and provides a number of services for graduate students.
Support for Research and Graduate Education:
- The Office of Research and Sponsored Programs (ORSP) is UM’s one-stop-shop for assistance in the preparation and submission of research proposals and the post-award management of grants. ORSP is also involved in the administration of human subjects and animal research, scientific integrity, and other research compliance issues.
- The ORSP Website, https://www.research.olemiss.edu/, provides a wealth of information about research support programs. The site also lists the research centers, institutes, and laboratories at the University. Among the larger such entities are the National Center for Physical Acoustics, Research Institute for Pharmaceutical Sciences, Mississippi Mineral Research Institute, National Food Services Management Institute, Space Grant Consortium, Biological Field Station, Social Sciences Research Laboratory, and Mississippi Center for Supercomputing Research. Insight Park is a modern facility, on the southwest corner of campus, dedicated to accelerating the creation and growth of new commercial enterprises emerging from the university’s research.
- The University Research Board is a governance body that makes recommendations that pertain to research support services and policies at the University.
- The University Libraries, www.libraries.olemiss.edu, support both research and teaching in a variety of ways. In addition to its books and journal holdings, the Library provide access to a large number of databases, an interlibrary loan service, online library services, and an number of archives and special collections. Among the latter are rare books, manuscripts, maps, visual and audio materials and ephemera related to the University of Mississippi, the state of Mississippi, and the Blues. Also, of note government documents and the Digital Accounting Collection.
- The Graduate School, https://gradschool.olemiss.edu/, is the central administrative office for managing applications, admission, and records for graduate students. The Graduate School provides student services, including professional development workshops and a health insurance program. Each academic department has a Graduate Program Coordinator, who serves as a liaison to the Graduate School office.
- The Graduate School administers tuition scholarships, honors fellowships, and dissertation fellowships to support graduate students.
- The Graduate Council is the body that approves graduate programs and courses and set campus wide policies for graduate education.
Service Opportunities and Committees:
- The University has a set of Standing Committees. Membership is determined in various ways and you can let your Chair and Dean know if you are interested if you are interested in serving on one of these. Additionally, there are a variety of committees at the school and department level.
- Faculty Governance at UM occurs primarily through our Faculty Senate, with academic governance involving our Undergraduate Council and Graduate Council.
- Service Directory: This web site lists a large number of service activities involving UM faculty, staff, and students.
- McLean Institute for Community Development. This Institute is being re-launched as a focal point for supporting service learning activities.
- Parking: You need a sticker to park! Register at: https://www.olemiss.edu/parking/
- Bus Route: See http://www.oxfordms.net/visitors/transit/bus-routes-a-schedules.html for the city’s OUT Bus routes and schedule. .
- Travel Authorization: Needed for University related travel.
- Consulting and Other Employment: You must complete a Form 9 at the beginning of each year if you intend to be employed outside the University, including for consulting. See the Human Resources web site. https://www.olemiss.edu/hr/paperforms.html
- Building Mayors: Each building has a mayor, to whom you can report housekeeping problems.
- Smoke Free Environment Policy: UM has adopted a smoke free environment policy.
- Health Works and other employee benefits:
- See the HR web site, https://www.olemiss.edu/depts/hr/, for information about the HealthQuotient health assessment, which you should complete once a year, and how to obtain free adult wellness services.
- Other employee benefits are listed at: https://www.olemiss.edu/hr/benefits.html